SOMERSET BOWLS ASSOCIATION BENEVOLENT FUND (November 2021)
(known as Somerset County Bowling Association Benevolent Fund)
Trustees:
John Durston (Clevedon BC)
Colin Westlake (Winscombe BC)
David Wederell (Isle of Wedmore BC)

Committee Members:
Richard Doughty (Chew Stoke Bowling Club)
Celia Whitmarsh (Chew Stoke BC)
Shirley Wederell (Isle of Wedmore BC)
Peter Cast (Winscombe BC)
Jill Price (Bridgwater BC)
Dawn Barnaby (Bloomfield BC)

Secretary: Ross Turnbull (Bloomfield BC)
Treasurer: Andrew Chappell (Bath Mens BC)
Benevolent Co-ordinator: Dawn Barnaby (Bloomfield BC)

1. The Fund is a Charity set up for the purpose of
(a) providing a small gift, up to a prescribed maximum value, to members, in the case of sickness, bereavement or other similar misfortune.
(b) awarding grants to members who, subject to qualifying under Paragraph 6, are in need of financial help.
2. The Fund shall be administered by three trustees and six other members, their appointments being approved by the Association Executive Board and ratified at the Association AGM. All shall have a vote.
3. The General Secretary, Treasurer and Welfare Officer of the Association shall be members of the Committee, none of whom shall have a vote.
4. The Trustees and Committee members shall meet at least once a year and other meetings shall be convened as and when necessary. The Chairman shall be the senior Trustee, or in his/her absence one of the other Trustees or in the absence of a Trustee the senior Committee Member. Four voting members will form a quorum and in the event of a tied vote the Chairman shall have a casting vote. All business transacted at these meetings shall be recorded by the Secretary.
5. (a) Those who are eligible to benefit from the Fund members of a Club affiliated to the Association which is currently contributing to the Fund.
In order to qualify, Clubs shall have made at least one contribution during the Association accounting periods of 2017, 2018 or 2019 (i.e. between 1st October 2016 to 30th September 2019). No new contributors will be accepted.
(b) With effect from 1st October 2019, those Clubs who are eligible in accordance with (a) above, in order for their members to continue to benefit from the Fund, should make an annual donation of £1 to be received by the Treasurer by the 1st January each year. The qualifying year shall run from 1st October to 30th September.
(c) Should a Club fail to pay its annual donation by the 1st January it will be deemed that the Club has withdrawn from the Fund and will cease to be eligible to make an application for a grant. Having withdrawn the Club will not be allowed to re-join.
6. (a) Applications for small gifts in accordance with Rule 1(a) above shall be made to the Benevolent Co-ordinator. The value of the gift, up to the prescribed maximum, shall be at the discretion of the Social Administrator.
(b) Applications for grants from the Fund in accordance with Rule 1(b) shall be made, on the subscribed form, to the General Secretary of the Association through the Secretary of Affiliated Clubs. Such applications shall be supported by a letter from the Secretary of the Club establishing the need for the grant. This detail must include general information as to the financial circumstances of the applicant.
7. All applications for grants in accordance with Rule 1(b) shall be put before the Trustees and Committee of the Fund who shall decide, on its merits, whether the application will be granted and if so shall also determine the amount of the award.
8. Any awards for an application made under Rule 1(b) will be by cheque, signed by two of the Chairman, Secretary or Treasurer of the Association and delivered personally by the Benevolent Co-ordinator, either to the recipient or his/her next of kin. The Benevolent Co-ordinator will report back to the Committee as to the circumstances of the recipient together with his/her opinion as to the adequacy of the award.
9. The accounts giving details of receipts and expenditure shall be made up by the Treasurer of the Association annually to 30th September. These accounts will be presented to the AGM after certification by an authorised examiner as determined by the preceding Association AGM.
10. Any surplus funds remaining on the dissolution of the Fund shall be applied to charitable purposes.
11. The right to make amendments or additions to these rules shall be under the control of the Trustees and the voting members of the Committee. All such amendments or additions shall be reported to the Association General Secretary.

“Affiliated Club” means a Club that is affiliated to the Somerset Bowls Association

“Association” means Somerset Bowls Association

“Member” in Rule 5 includes their widow or widower, spouse and those in a legal Civil Partnership.